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PSF Meeting Minutes for Feb. 12, 2025

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Title: 2025-02-12 PSF Board Meeting Minutes Encoding: utf-8 Author: psf at python.org Content-Type: text/x-rst

The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

February 12, 2025

A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Group Conference Call via phone and Internet Relay Chat/Slack beginning at 14:00 UTC, on February 12, 2025. Deb Nicholson took notes/minutes.

All votes are reported in the form "Y-N-A" (in favor-Y‚opposed-N‚abstentions-A; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

1   Attendance

The following members of the Board of Directors (10 of 12) were present at the meeting: Dawn Wages, Simon Willison, Cristián Maureira-Fredes, Tania Allard, Cheuk Ting Ho, Denny Perez, KwonHan Bae, Deb Nicholson, Jannis Leidel, Georgi Ker.

Phyllis Dobbs (Controller), Laura Graves (Senior Accountant), Ee Durbin (Director of Infrastructure), Olivia Sauls (Program Director), Loren Crary (Director of Resource Development), Seth Larson (Python Security Developer in Residence), Marie Nordin (Community Communications Manager), and Mike Fiedler (PyPI Safety and Security Engineer) were also in attendance.

2   Minutes of Past Meetings

Minutes from prior meeting January 8, 2025:

RESOLVED, that the Python Software Foundation approve the minutes at https://mail.python.org/archives/list/psf-important@python.org/thread/K6MUO4SPGZJPWUQ4RWEQKI2JOSTOIU4L/ as representing a true and accurate record of the January 8th, 2025 meeting.

Approved, 8-0-2

3   Board and Staff Monthly Reports for February 2025

3.1   Deb Nicholson

  • Work with staff members on PyCon US Plans
  • Work with staff members on budget planning
  • Work on annual report
  • Support staffing changes
  • Respond to external queries re: IP topics
  • Working with community members to discuss Packaging governance changes
  • Continued discussing CRA implementation with open source community members

3.2   Oliva Sauls

  • Started onboarding with new Community Events Coordinator
  • PyCon US 2026/2027 hotel contract negotiation and finalization
  • PyCon US 2026/2027 Long Beach Convention Center contract negotiation
  • Prepared for PyCon US 2025 Call for Proposal speaker notifications
  • Met with Code of Conduct response team to begin planning for PyCon US 2025
  • PyCon US 2025 David L. Lawrence Convention Center contract allocation and addendums
  • PyCon US 2025 Summit outreach and planning

3.3   Laura Graves

  • Ongoing accounting activities
  • Grants workgroup
    • Working with Marie on changes to grants application form
    • Working with Marie on changes to grants pages on python.org/psf
    • Working with Marie on prioritizing grants program updates
  • Sexual Harassment training
  • PyCon US 2025
    • Travel Grant launch
    • Application review
    • Budget work and presentation
  • Fiscal Sponsorship
    • Visa letters for PyCascades 2025
    • Kick-off call for PyBay 2025
    • Kick-off call for PyBeach 2025
  • Reporting
    • Numbers for PSF Newsletter Q4 2024
    • Registration on research.gov for possible grant opportunities
    • 1099 and 1042S filings for 2024
    • Washington annual report
    • Renewal of registered agent services for Washington and Maryland
    • Florida Annual Report
  • Human Resources
    • Screening resumes and conducting interviews for new accounting hire
    • Cleaning out advance accounts and other bookkeeping related to employee separation
    • Working with Controller on department changes related to employee turnover
    • Meet and Greet call with new PyCon staff
    • Registration in insurance and other service websites to maintain coverage with employee turnover
  • PyCon
    • Wrapping up payments and correcting offer letters for PyCon 2024
    • Continuing review of PyCon 2025 Travel Grant applications and contacting applicants as necessary
    • Sending out keynote offer letters

3.4   Ee Durbin

February report not provided.

3.5   Phyllis Dobbs

February report not provided.

3.6   Loren Crary

  • Community Events Coordinator onboarding support
  • New: Programs Director management
  • Community Communications Manager management
  • Correspondence & meetings with current & prospective sponsors
  • Drafting and negotiating sponsorship agreements
  • Outreach to new potential sponsors
  • External communications strategy and content revisions
  • Board support

3.7   Marie Nordin

  • Grants Program
    • Administration
    • Program refresh work, including: rewriting & implementation of updated grant application form and new data points for tracking, documentation pages, resource library, supplemental office hours
  • 2024 Annual Impact Report
    • Gathering & editing content, managing contract with designer
  • PyCon US
    • Supporting Olivia’s team with comms, such as PSF LinkedIn & Discuss posts, as well as sponsorship benefits communications
    • Kicking off PSF Booth coordination work with volunteer team
    • Managing content for Media partners
  • Board Election
    • Working with Tania & Deb on improving voting platform accessibility
  • DSA's
    • Working with Deb & Chris on DSA announcement blog posts
  • PSF Social Media
    • Coordinating rollout of Bluesky addition, including writing post campaigns for PSF, PyCon US & PyPI accounts, managing approval from stakeholders, writing a “Where is the PSF” 2025 edition blog post
  • Fellows WG 2024 Q4 vote & general administration

3.8   Seth Larson

  • Solving the “Phantom Dependency” problem for Python
    • PEP 770 is likely to reach provisional acceptance soon.
    • Contributing to Python package build backends, package repair tools
    • PyCon US 2025 talk on the Phantom Dependency problem has been accepted.
  • Cyber Resilience Act discussions
    • Python Software Foundation is an “open source steward” which has some requirements, mainly collaborating with market surveillance authorities (ENISA).
    • Attended ORCWG joint workshop and working group remotely at FOSDEM with European Commision (EC), ENISA, and CISA. Very productive meeting!
    • If you have questions about the CRA, ORCWG has a Q&A tracker: https://github.com/orcwg/cra-hub/issues
  • Python Security Response Team work addressing vulnerabilities

3.9   Mike Fiedler

  • Malware
    • In January, Mike addressed 68 malware reports, with some cases requiring more complex analysis and intervention. One such analysis resulted in an advisory (PYSEC-2025-2). The Project Quarantine feature proved to be highly effective in containing potential threats, allowing Mike to take action off-hours, protecting users and the ecosystem. Mike has begun exploring ways to automate this process further to streamline operations and minimize malware time-on-index, leveraging external security reporters.
    • Mike improved the PyPI Admin UI, providing more context to the operator, and improving response times, especially on mobile browsers.
    • The next foray into abuse prevention, Mike collected prior efforts on typo-squatting prevention, from both PyPI and other ecosystems. More to come on this front.
  • Security
    • Mike spent some time learning more about the advanced rules in Fastly NGWAF, to improve detection of malicious traffic and enhance the security of PyPI's infrastructure. One such rule has been added to TestPyPI to test if the changes have the desired affect.
  • Other Items
    • Tested upgrading PyPI to Python 3.13
    • Supported adding "Archived" status to projects (guest blog post)
    • Added metrics to aid with diagnosing client-side failed uploads
    • Tested out a new search index, while not used, took some of the learnings to improve current search operations
    • Aided in determining the root cause of missing metadata in BigQuery
    • Supported PSF staff in data collection for reports
    • Various maintenance tasks and code reviews

3.10   Jaime Barrera

  • Began onboarding as Community Events Coordinator
  • Attended weekly PyCon US team meetings
  • PyCon US sponsorship benefit tracking
  • PyCon US 2026/2027 hotel contract review
  • Continued learning and educational material review
  • Set up one on one’s to meet the team

3.11   Jacob Coffee

February report not provided.

3.12   Maria Ashna

February report not provided.

3.13   Dawn Wages

  • Executive Team meeting
  • DjangoCon Africa Sponsor Chair
  • DjangoCon US Organizer

3.14   Denny Perez

  • PSF: Board Meetings + Slack/email interaction.
  • PSF: Advocacy Focus project
  • PSF: PyLadiesCon 2025 - Planning & Financials
  • PSF: PyCon US - PSF booth-fairie committee
  • PSF: Finance committee meeting
  • PSF - PyConUS: Charlas Talk reviews.
  • COMMUNITY - PyCascades - Managing conference organization (held 7th&8th.Feb)
  • COMMUNITY - Python En Español - Application PyConUS community booth
  • COMMUNITY - Python Montreal -Volunteering meetup organization
  • COMMUNITY - PyLadies Mentoring group new Chapter in Bucaramanga, Colombia
  • COMMUNITY - PyCon Latam - Chat/emails interaction (Looking for improve website history)
  • COMMUNITY - PyLadies Mentoring group in Argentina (Still looking to get the Chapter revamped)
  • COMMUNITY - Mentoring community members on how to apply for the PyConUS grant

3.15   Cristián Maureira-Fredes

  • PSF - Board meetings, board/grants office hours, 1:1 meeting, and PyPI limits meeting.
  • PSF - PyConUS - Community organizers initiative meetings, creating form and logo options.
  • PSF - PyConUS - Charlas: Evaluation sheet, talk selection on pretalx.
  • Community - PyLadiesCon: Retrospective 2024 conference, first 2025 meeting and planning.
  • Community - PyLadies Berlin: Event attendance, monthly meeting and working on website redesign.
  • Community - FOSDEM: Discussion with other attendees, and giving a lightning talk in the Python track.
  • Community - EuroPython: Finalizing pretalx configuration, fixing issues, weekly meetings, promotion, new ideas, review process configuration, addressing incoming issues, etc.

3.17   Jannis Leidel

  • Finance Committee meeting
  • Regular comms for board discussions
  • Jazzband: succession planning and regular maintenance, offboarded more projects

3.18   Kushal Das

February report not provided.

3.19   Georgi Ker

  • PSF: Finance Committee
  • PSF: D&I Workgroup meeting
  • Community: PyPodcats meeting
  • Community: PyLadiesCon meeting

3.20   KwonHan Bae

  • PSF - CoC WG
  • PSF - participated in board discussions via Slack and email
  • PSF - attended board meeting
  • COMMUNITY : PyCon APAC Organize
  • COMMUNITY : PyCon KR Organize ( Sponsor, Finance )
  • COMMUNITY : Python Asia Organize

3.21   Tania Allard

February report not provided.

3.22   Cheuk Ting Ho

  • Finance committee meeting
  • Conduct WG: we have just elected 2 new co-chairs and 1 vice chair, we also welcomed 2 new members
  • Grants WG: lot’s of applications for reviews, review new guidelines
  • Education WG: Social Media post out, crawler collecting educational materials on wiki, planning for support in PyCon US job fairs and outreaching
  • Coordinate CoC training for the EuroPython CoC team
  • Coordinate Humble Data workshop at PyCon DE and PyCon US

3.23   Chris Neugebauer

February report not provided.

4   Work Group Reports

4.1   Code of Conduct

  • Nothing to report at this time.

4.2   Grants

  • See list of resolutions under “Votes Approved by Working Groups”

4.3   Sponsors

  • Nothing to report at this time.

4.4   Marketing

  • Nothing to report at this time.

4.5   Jobs

  • Of the 524 Job submissions created in February 2025:
    • 162 have status approved
    • 4 have status archived
    • 33 have status draft
    • 198 have status expired
    • 63 have status rejected
    • 60 have status removed
    • 3 have status review

4.6   Trademarks

  • Nothing to report

4.7   Fellows

  • Nothing to report

4.8   Packaging

  • Nothing to report

4.9   Infrastructure

  • Nothing to report

4.10   Scientific Python

  • Nothing to report

6   Votes Approved by Working Groups

6.1   Grants

RESOLVED, that the Python Software Foundation Grants Work Group grant $9500 USD to the PyCon Italia conference taking place in Bologna, Italy, on May 28-31, 2025.

Approved; 7-0-0, 2025-01-15

RESOLVED, that the Python Software Foundation Grants Work Group grant $2000 USD to the the Fourth Annual PyConWeb conference taking place in Berlin, Germany, on January 24-25, 2025.

Approved; 8-0-0, 2025-01-15

RESOLVED, that the Python Software Foundation Grants Work Group grant $680 USD to the Django Girls CDO workshop taking place in Cagayan de Oro, Philippines, on July 5th, 2025.

Approved; 7-0-0, 2025-01-15

RESOLVED, that the Python Software Foundation Grants Work Group grant $1000 USD to the Musical Instrument Building in Python Workshop taking place at the Kilele Symposium on Music Technology & Innovation Conference in East Africa on February 18-22, 2025.

Approved; 7-0-0, 2025-01-31

RESOLVED, that the Python Software Foundation Grants Work Group grant $1250 USD to the PyCamp 2025 sprint taking place in Buenos Aires, Argentina, on March 21-24, 2025.

Approved; 7-0-0, 2025-01-28

RESOLVED, that the Python Software Foundation Grants Work Group grant $1690 USD to the Empowering Developers through Python Development: PySphere Nigeria virtual training program based in Nigeria during 2025.

Approved; 7-0-0, 2025-02-03

RESOLVED, that the Python Software Foundation Grants Work Group grant $4500 USD to the three Creating Python Communities in Banjul Gambia workshops taking place in Gambia in 2025.

Approved; 7-0-0, 2025-02-05

RESOLVED, that the Python Software Foundation Grants Work Group grant $670 USD to the first Django Girls Maxixe workshop taking place in Maxixe, Mozambique, on March 8, 2025.

Approved; 7-0-0, 2025-02-10

RESOLVED, that the Python Software Foundation Grants Work Group grant $5750 USD to the PyTexas 2025 conference taking place in Austin, Texas, on April 11-13, 2025.

Approved; 7-0-0, 2025-02-11

RESOLVED, that the Python Software Foundation Grants Work Group grant $1000 USD to the Django Girls Onitsha Workshop taking place in Onitsha, Nigeria, on March 22nd, 2025.

Approved; 7-0-0, 2025-02-11

RESOLVED, that the Python Software Foundation Grants Work Group grant $7500 USD to the DjangoCon Europe 2025 conference taking place in Dublin, Ireland, on April 23-27, 2025.

Approved; 7-0-0, 2025-02-11

6.2   Sponsors

  • None at this time.

6.3   Scientific Python

  • None at this time.

8   New Business

9   Discussions

  • The board discussed an update on Grant Program changes.
  • The board discussed an update from the Finance Committee
  • The board discussed new sprint chairs and co-chairs for PyCon US 2025.
  • The board discussed updates from the Education Work Group and the Diversity & Inclusion Work Group.
  • The board discussed a community organizer open space at PyCon US and empowering ongoing engagement.

Meeting adjourned at 15:50 UTC