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PSF Meeting Minutes for Jan. 8, 2025

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Title: 2025-01-08 PSF Board Meeting Minutes Encoding: utf-8 Author: psf at python.org Content-Type: text/x-rst

The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

January 8, 2025

A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Group Conference Call via phone and Internet Relay Chat/Slack beginning at 14:00 UTC, on January 8, 2025. Deb Nicholson took notes/minutes.

All votes are reported in the form "Y-N-A" (in favor-Y‚opposed-N‚abstentions-A; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

1   Attendance

The following members of the Board of Directors (10 of 12) were present at the meeting: Cristián Maureira-Fredes, Tania Allard, Cheuk Ting Ho, Denny Perez, Christopher Neugebauer, KwonHan Bae, Kushal Das, Deb Nicholson, Jannis Leidel, Georgi Ker. Dawn Wages joined the meeting at 14:26 UTC. Jannis Leidel left the meeting at 14:31 UTC.

Phyllis Dobbs (Controller), Laura Graves (Senior Accountant), Joe Carey (Accounting Manager), Ee Durbin (Director of Infrastructure), Loren Crary (Director of Resource Development), Seth Larson (Python Security Developer in Residence), Marie Nordin (Community Communications Manager), Jacob Coffee (Infrastructure Engineer) and Mike Fiedler (PyPI Safety and Security Engineer) were also in attendance.

2   Minutes of Past Meetings

Minutes from prior meeting December 11, 2024:

RESOLVED, that the Python Software Foundation approve the minutes at https://mail.python.org/archives/list/psf-important@python.org/thread/O4ZMGQUX5IEKZQLMXOLSZ7MGNIS4XIX2/ as representing a true and accurate record of the December 11th, 2024 meeting.

Approved, 8-0-2

3   Board and Staff Monthly Reports for January 2025

3.1   Deb Nicholson

  • Work with staff members on PyCon US Plans
  • Work with staff members to evolve policies for our grant program spending
  • Work on year end business with sponsors, staff, etc.
  • Respond to external queries re: IP topics
  • Working with community members to discuss Packaging governance changes
  • Continued discussing CRA implementation with open source community members

3.2   Oliva Sauls

  • Attended North Star Leadership Forum
  • Finalized PyCon US 2026 Hyatt hotel contract
  • Began meeting with PyCon US 2025 vendors
  • Closed PyCon US CfPs
  • CfP reviewer volunteer recruitment and admin
  • Started PyCon US CfP review round 1 in Pretalx
  • Wrapped up screening and interview process for Community Events Coordinator position
  • Sexual Harassment training
  • Finished up work on PyCon US 2025 budget and presented to the PyCon US Committee

3.3   Laura Graves

  • Ongoing accounting activities
  • Ongoing grants workgroup activities
  • Sexual Harassment training
  • PyCon US 2025
    • Travel Grant launch
    • Application review
    • Budget work and presentation
  • Annual Reporting - Delaware
  • Year end close activities

3.4   Joe Carey

January report not provided.

3.5   Ee Durbin

January report not provided.

3.6   Phyllis Dobbs

January report not provided.

3.7   Loren Crary

  • NSF 24-608: Safety, Security, and Privacy of Open-Source Ecosystems (Safe-OSE)
    • Preliminary proposal preparation with Security Developer in Residence
  • Preliminary proposal preparation with Security Developer in Residence
  • Community Events Coordinator hiring process support
  • 2025 Budget support
  • Correspondence & meetings with current & prospective sponsors
  • Drafting and negotiating sponsorship agreements
  • Outreach to new potential sponsors
  • External communications strategy and content revisions
  • Community Communications Manager management

3.8   Marie Nordin

  • PTO for US holidays
  • 2024 Python Developer Survey wrap up
  • Grants Program
    • Workgroup administration
    • Charter/updates roll out
      • Blog posts, social media, extra office hours, docs page, application form, resource library
    • Office hours
    • Prep for 2024 transparency report
  • Q4 Newsletter
  • Fundraiser & wrap up
  • Kicking off work on 2024 Annual Impact Report
  • PyCon US 2025
    • Kick off work on PSF booth
    • Supporting PyCon US team with comms
    • Media partnerships
    • Sponsor communications benefits
  • Social Media presence: Bluesky addition

3.9   Seth Larson

3.10   Mike Fiedler

January report not provided.

3.11   Jacob Coffee

January report not provided.

3.12   Maria Ashna

January report not provided.

3.13   Dawn Wages

January report not provided.

3.14   Denny Perez

  • PSF: Monthly Discord Office hour
  • PSF: PyLadiesCon - Organizer Team
  • PSF: PyCon US - WG meeting
  • PSF: Advocacy Focus project
  • COMMUNITY - PyCon Latam - Meeting organizer team Costa Rica
  • COMMUNITY - PyLadies Mentoring group revamp Chapter in Argentina
  • COMMUNITY - Python Chile - Retrospective meeting
  • COMMUNITY - PyCon Charlas - Talks review
  • COMMUNITY - Python Montreal -Volunteering at meetup
  • COMMUNITY - PyCascades - Organizer Meetings / Social media outreach

3.15   Cristián Maureira-Fredes

  • PSF - Board meetings + Slack/email interaction.
  • PSF - PyConUS: WG meeting + Charlas organization + Planning Organizers activity.
  • Community - PythonChile: addressing a trademark issue with a meetup event logo and providing alternatives.
  • Community - PyPI: Handle 51 limit size cases.
  • Community - EPS: Working on the Programme documentation for the main organization document of the 2025 event + Board sync meeting + Co-lead kick off meeting.
  • Community - PyLadiesCon

3.16   Simon Willison

January report not provided.

3.17   Jannis Leidel

January report not provided.

3.18   Kushal Das

January report not provided.

3.19   Georgi Ker

  • PSF - D&I WG Workshop

3.20   KwonHan Bae

  • PSF - CoC WG
  • PSF - participated in board discussions via Slack and email
  • PSF - attended board meeting
  • COMMUNITY : PyCon APAC Organize
  • COMMUNITY : PyCon KR Organize (Sponsor,Finance)

3.21   Tania Allard

  • COMMUNITY - PyLadies Global Council meetings, discussions, and decision-making
  • COMMUNITY - PyLadies PyCon US activities planning
  • COMMUNITY - PyCon US tutorial proposal reviews
  • PSF - PyCon US committee participation
  • PSF - CoC WG participation in meetings and discussions as needed
  • PSF - board meetings and participation in discussions and voting as needed

3.22   Cheuk Ting Ho

  • Conduct, Grants and Education WG works
  • In person office hour at PyCon US planning
  • Board office hour
  • Speaking at PyCon + Web conference

3.23   Chris Neugebauer

January report not provided.

4   Work Group Reports

4.1   Code of Conduct

  • Nothing to report at this time.

4.2   Grants

  • See list of resolutions under “Votes Approved by Working Groups”

4.3   Sponsors

  • Nothing to report at this time.

4.4   Marketing

  • Nothing to report at this time.

4.5   Jobs

  • Of the 448 Job submissions created in January 2025:
    • 128 have status approved
    • 9 have status archived
    • 9 have status draft
    • 148 have status expired
    • 73 have status rejected
    • 71 have status removed
    • 10 have status review

4.6   Trademarks

  • Nothing to report

4.7   Fellows

  • Nothing to report

4.8   Packaging

  • Nothing to report

4.9   Infrastructure

  • Nothing to report

4.10   Scientific Python

  • Nothing to report

6   Votes Approved by Working Groups

6.1   Grants

RESOLVED, that the Python Software Foundation Grants Work Group grant $1500 USD to the Python Training: Skills in Data Analysis and Machine Learning training program taking place virtually in September-November of 2025.

Approved; 7-0-0, 2024-12-23

RESOLVED, that the Python Software Foundation Grants Work Group grant $1350 USD to the second Abuja Python Weekend workshop taking place in Abuja, Nigeria, on February 21-22, 2025.

Approved; 7-0-0, 2024-12-23

RESOLVED, that the Python Software Foundation Grants Work Group grant $10,000 USD to PyCon APAC 2025 conference taking place in Quezon City, Philippines, on March 1-2, 2025.

Approved; 7-0-0, 2024-12-17

RESOLVED, that the Python Software Foundation Grants Work Group grant $3,500 USD to PyCon Namibia 2025 taking place in Windhoek, Namibia, on February 24-27, 2025.

Approved; 7-0-0, 2025-01-03

RESOLVED, that the Python Software Foundation Grants Work Group grant $4,500 USD to the Python User Group Ho for a 2-day workshop and a 6-week bootcamp taking place in Ho, Ghana during 2025.

Approved; 7-0-0, 2025-01-07

6.2   Sponsors

  • None at this time.

6.3   Scientific Python

  • None at this time.

8   New Business

  • The PSF discussed the Free Python Programming training grant submission and voted on the following resolution:

    RESOLVED, that the Python Software Foundation Board of Directors grant $3500 USD to the 2nd year of the Free Python Programming training to 1,500 youths within 5 years taking place across the Niger Republic in 2025.

    Approved; 11-0-0, 2025-01-08

9   Discussions

  • The board discussed an update on Grant Program changes.
  • The board discussed the Python Software Foundation annual report.
  • The board discussed plans for PyCon US 2025.
  • The board discussed an update and attendance of the PSF Board Office hours.
  • The board discussed updates from the User Success Working Group which is finishing on setup.
  • The board discussed updates from the Diversity and Inclusion Work Group and their prioritization work.
  • The board discussed copyright statements and trademark processes.

Meeting adjourned at 15:50 UTC