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PSF Meeting Minutes for Oct. 9, 2024

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Title: 2024-10-09 PSF Board Meeting Minutes Encoding: utf-8 Author: psf at python.org Content-Type: text/x-rst

The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

October 9, 2024

A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Group Conference Call via phone and Internet Relay Chat/Slack beginning at 13:00 UTC, on October 9, 2024. Deb Nicholson took notes/minutes.

All votes are reported in the form "Y-N-A" (in favor-Y‚opposed-N‚abstentions-A; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

1   Attendance

The following members of the Board of Directors (9 of 12) were present at the meeting: Dawn Wages, Christopher Neugebauer, Cheuk Ting Ho, KwonHan Bae, Deb Nicholson, Jannis Leidel, Georgi Ker, Denny Perez, Simon Willison.

Phyllis Dobbs (Controller), Joe Carey (Accounting Manager), Ee Durbin (Director of Infrastructure), Loren Crary (Director of Resource Development), Seth Larson (Python Security Developer in Residence), Marie Nordin (Community Communications Manager), and Maria Ashna (PyPI Support Specialist) were also in attendance.

2   Minutes of Past Meetings

Minutes from prior meeting August 14, 2024:

RESOLVED, that the Python Software Foundation approve the minutes at https://mail.python.org/archives/list/psf-important@python.org/message/EWSCNWOZQMQ2HTSUBNU3LW66SRIRE73A/ as representing a true and accurate record of the August 14, 2024 meeting.

Approved, 7-0-2

3   Board and Staff Monthly Reports for October 2024

3.1   Deb Nicholson

  • Staffing:
    • We're about to post our events team opening
    • Junior accounting role is in resume review
  • Funding:
    • Approved a gradual increase for some sponsorship levels
    • Talked with several potential new sponsors
  • ED Travel:
    • Attended and keynoted Kiwi PyCon in Wellington
    • Board retreat in Lisbon
    • Spoke about our security initiatives and the PSF community at Open Source Summit in Vienna
    • Attended and keynoted PyCon Africa in Ghana
    • (there was also some PTO in August!)
  • Program and Policy Work: - Continuing to participate in policy discussions around open source issues in EU that could read on our work - Participated in discussions with peers around supporting CRA requirements

Signed on as a collaborative partner for a NSF grant studying security and open source

  • Administrative work:
    • Several conversations about PEP 541, Trademarks, etc.
    • Working with other PSF staff on budgeting for 2025

3.2   Oliva Sauls

  • Attended IMEX 2024 in Las Vegas to source cities and venues for PyCon US 2028/2029
  • Worked with design team and YupGup to prepare for PyCon US 2025 website launch
  • Met with PyCon US Call for Proposal Committees to discuss PyCon US 2025 CfP
  • Built out Pretalx, PyCon US 2025 CfP platform
  • Onboarded new PyCon US Conference Co-Chair and met with planning team
  • Drafted PyCon US 2025 Health & Safety Guidelines with the PyCon US Board Committee
  • Planned site visit to Long Beach to begin preparing for PyCon US 2026/2027
  • Launched PyCon US 2025 CfP and website
  • Working on PyCon US 2025 budget and launched PyCon US 2025 financial transparency blog post
  • Opened Community and Events Coordinator job posting

3.3   Laura Graves

  • Ongoing accounting activities
  • Ongoing grants workgroup activities
    • Synchronous virtual meeting to discuss charter changes with WG
    • Meetings with staff to discuss grants budget for 2024/2025
  • Human Resources
    • Reviewing resumes for new accounting hire
    • Updating posters for new Massachusetts posting requirements
  • PyCon US
    • 2024 Staff gift payments
    • 2025 Sponsorship meetings
  • Fiscal Sponsorship
    • Matching Boston Python spreadsheet against PSF books
    • Recreating financial statements from January-June after major changes were made to revenue

3.4   Joe Carey

October report not provided.

3.5   Ee Durbin

October report not provided.

3.6   Phyllis Dobbs

  • Fiscal Sponsorees
    • Work with organizers of PyLadiesCon, North Bay Python, PyBay, PyOhio, and PyCascades on 2024 and 2025 regional conferences including sponsorship agreements, contracting venue and vendors, budget updates, travel grants, event insurance, etc.
    • Support for core dev sprint (hotel room block, travel grants, etc.)
    • Begin planning for PyLadies Auction 2025
    • Begin specs to update CiviCRM to support localized memberships/chapters (key for PyLadies), adding events module, etc.
    • Add revenue stream for PyPA via thanks.dev
    • Work with Ee oh wrapping up Georgetown grant reporting
  • Human Resources and Payroll
    • Update paid leave sections in employee handbook including revising parental leave and adding prenatal leave and unpaid leave sections.
  • PyCon US
    • Work with Laura on reviewing and updating 2025 travel grant application and public pages including feedback from community member to refine language
    • Begin working on PyCon US 2025 budget with Olivia, Loren, and Laura
  • Sponsorship
    • Continue supporting team on revising sponsorship packages for ongoing organizational funding needs
    • Collections work on outstanding sponsorships
    • Work with Loren on adding new a la carte fiscal sponsoree event sponsorships to PSF sponsorship package
  • Grants
    • Request updates to CRM to improve reporting (eventual live report on PSF site)
  • Budgeting
    • Research several budgeting/forecasting/reporting systems to support the increasing complexity of PSF financials
  • Board
    • Support Q2 2024 Finance Committee meeting including preparation of quarterly financial statement package and fiscal sponsoree report
    • Reinvigorate Investment Committee including interviewing new Investment Expert Advisor
  • Manage all other ongoing accounting, finance, tax, insurance, human resources, payroll, legal, and other matters

3.7   Loren Crary

  • PSF Board retreat
  • Black Python Devs Leadership Summit (panelist, lightning talk on the PSF)
  • DjangoCon US
  • Correspondence & meetings with current & prospective sponsors
  • Drafting and negotiating sponsorship agreements
  • Preparing for 2025 sponsorship launch (revising sponsorship package benefits and pricing, * configuring corresponding backend, etc.)
  • External communications strategy and content revisions
  • Community Communications Manager management
  • Preparing package of resources and guidance in advance of my leave of absence

3.8   Marie Nordin

  • PSF Q3 newsletter production & promotion
  • Python Developers Survey 2024
  • Grants
    • Grant applications administration
    • Grants workgroup annual membership confirmation process
    • 2025 grants budget planning
  • Python Developers Survey 2023 results
    • Blog post & promotion
    • Live stream event coordination & promotion
  • D&I team admin & copy-editing support
  • Editing & publishing two success stories
  • Planning end of year fundraiser

3.9   Seth Larson

  • PyCon Taiwan Keynote about security storytelling and how to listen and communicate between dependencies and users to build a culture of security. Published a blog post, summarizing the keynote and sharing resources.
  • PyCon Taiwan Python Software Foundation sponsored slot talk with Georgi Ker about multiplying the impact of the PSF.
  • Recorded a podcast episode with PyCast in Taiwan about Python security.
  • Joined Open Regulatory Compliance Working Group, (ORCWG) hosted by Eclipse Foundation to collaborate on software repository response to the Cyber Resilience Act. Attended the kickoff meeting and created an Eclipse account for contributing to GitLab.
  • CPython Sigstore verification material migration and fixes are complete.
  • Submitted PEP 761, about deprecating GPG signatures in favor of Sigstore bundles. The pre-PEP discussion showed there weren’t any show-stoppers (yet) for using Sigstore bundles only. Debian opened a ticket to add Sigstore support to their tooling which is a good sign. Beginning authorship of the PEP with Hugo as a sponsor.
  • Published a blog post, about EuroPython security-related talks.
  • Submitted renewal proposal to Alpha-Omega
  • Reviewed most recent updates to the PEP 751 “lockfile”, proposal with an eye towards SBOM relationship and hierarchy information.

3.10   Mike Fiedler

October report not provided.

3.11   Jacob Coffee

  • Churning through Python.org staff requests related to sponsors, old tickets, etc.
  • Learning the deployment tooling in order to begin migrating some services away from DigitalOcean directly
  • Joined CPython triagers to work on infra, docs, asyncio

3.12   Maria Ashna

October report not provided.

3.13   Dawn Wages

  • PSF: Executive committee
  • CPython: Python Core Sprint
  • Community: DjangoCon Africa

3.14   Denny Perez

  • PSF - Attended Board retreat
  • PSF - Attended Financial Committee meeting
  • PSF - Attend PyConUS Committee meeting
  • PSF - Organising PyLadiesCon
  • PSF - Attend board office hours
  • COMMUNITY: Call with Python Montreal (Access Meetup Pro)
  • COMMUNITY: PyLadies Con Mentorship supports new speakers
  • COMMUNITY: Organizing PyCon Latam
  • COMMUNITY: PyCascades Organizer Team ( Talk Proposals Review)
  • COMMUNITY: Prepare the "People from PSF" interview series!
  • COMMUNITY: Spoke on behalf of PSF at PyCon Latam
  • COMMUNITY: Python Chile organizers meeting and PyCon Chile talk proposals review.
  • COMMUNITY: Python Panama Organizing Members Meeting (Mentor)
  • COMMUNITY: Presented a talk WG PyLadies Colombia (Cali)

3.15   Cristián Maureira-Fredes

  • PSF: Retreat participation
  • PSF: Board office hours participation
  • PSF: Discussion about email policy
  • Community [PyPI] - Handling 15 cases for limit-request
  • Community [PyLadiesCon] - Program and General progress meetings.
  • Community [PyLadiesCon] - Configuring Pretix and PRs for the website
  • Community [PyLadiesCon] - Reviewing proposals
  • Community [PyConUS] - Committee meeting
  • Community [EuroPython] - Vision for 2025 meeting and Programmee committee ideas.
  • Community [Python en Español] - Helping on the forum, moderation, renewing images and bot maintenance.
  • Community [Python Chile] - Creating new logo for this year PyCon

3.16   Simon Willison

3.17   Jannis Leidel

  • PSF: The usual comms (Slack, mailing lists, social media)
  • PSF: Board meeting and office hour
  • PSF: Board retreat
  • PSF: Finance Committee meeting
  • Jazzband: Minor maintenance on server code, accounting, offboarding prep with some projects
  • Community: Attended PyData Paris

3.18   Kushal Das

October report not provided.

3.19   Georgi Ker

  • PSF - Attended Board retreat
  • PSF - Led D&I Workgroup meeting
  • PSF - Created Members Onboarding Handbook and new membership application form
  • PSF - Discussion with Phyllis Dobbs on Financial Committee setup
  • PSF - Call with Darrell Jenkins, Phyllis Dobbs and Laura Graves on Financial Committee setup
  • Community - Attended and Keynoted PyCon Taiwan
  • Community - Spoke on behalf of PSF at PyCon Taiwan with Seth Larson
  • Community - Recorded a podcast episode with PyCast in Taiwan about Python security.
  • Community - Organising PyLadiesCon
  • Community - Meeting up and discussion with PyLadies Taiwan

3.20   KwonHan Bae

  • PSF - CoC WG
  • PSF - participated in board discussions via Slack and email
  • PSF - attended board meeting
  • PSF - Attend PSF Booth at PyCon JP 2024 to get more members
  • COMMUNITY : PyCon APAC Organize
  • COMMUNITY : PyCon KR Organize ( Sponsor, Finance)
  • COMMUNITY : preparing keynote of ETRI Open Source Tech DAY 2024 ( Korea Electronics and Telecommunications Research Institute )
  • COMMUNITY : HelloPy Founded today ! python for beginner only
  • COMMUNITY: Attend PyCon TW 2024, lighting talk

3.21   Tania Allard

October report not provided.

3.22   Cheuk Ting Ho

  • [PSF] Draft blog posts for PSF
  • [PSF] Planning for reviving the Education and Outreaching WG
  • [PSF] Attend board office hours
  • [PSF] Serve the Grants WG and Conduct WG
  • [Community] Attend and speak at PyData Amsterdam and PyData Paris
  • [Community[ Organising PyLadies Con

3.23   Chris Neugebauer

  • Attended and spoke at Kiwi PyCon
  • Help prepare PSF board retreat agenda and activities
  • Attend PSF board retreat
  • Attend and spoke at PyBay
  • [Community] Attended and spoke at Monktoberfest
  • Grants WG and Executive Committee work

4   Work Group Reports

4.1   Code of Conduct

  • Nothing to report at this time.

4.2   Grants

  • See list of resolutions under “Votes Approved by Working Groups”

4.3   Sponsors

  • Nothing to report at this time.

4.4   Marketing

  • Nothing to report at this time.

4.5   Jobs

  • Of the 473 Job submissions created in October 2024:
    • 131 have status approved
    • 2 have status archived
    • 10 have status draft
    • 141 have status expired
    • 103 have status rejected
    • 70 have status removed
    • 16 have status review

4.6   Trademarks

  • Nothing to report

4.7   Fellows

  • Nothing to report

4.8   Packaging

  • Nothing to report

4.9   Infrastructure

  • Nothing to report

4.10   Scientific Python

  • Nothing to report

5   PSF Board Votes Approved by Email

RESOLVED, that the Python Software Foundation Board of Directors grant $15,000 USD to the Python Brasil conference taking place in Rio de Janeiro, Brazil, on October 16-21st, 2024.

Approved; 12-0-0, 2024-09-24

RESOLVED, that the Python Software Foundation Board of Directors grant $7500 USD to the PyCon Zimbabwe conference taking place in Harare, Zimbabwe, on November 1-2, 2024.

Approved; 12-0-0, 2024-09-09

RESOLVED, that the Python Software Foundation Board of Directors grant $10,000 USD to the Black Python Developer Leadership Summit event taking place in Durham, NC, USA, and online on September 21st, 2024.

Approved; 12-0-0, 2024-09-09

RESOLVED, that the Python Software Foundation Board of Directors grant $15,000 USD to the PyCon JP conference taking place in Tokyo, Japan, on September 27-29, 2024.

Approved; 12-0-0, 2024-08-27

RESOLVED, that the Python Software Foundation Board of Directors grant $7500 USD to the 1st PythonHo Regional Python Community Conference taking place in Ho, Ghana, on October 25-26, 2024.

Approved; 12-0-0, 2024-08-15

6   Votes Approved by Working Groups

6.1   Grants

RESOLVED, that the Python Software Foundation Grants Work Group grant $3200 USD to the PyDay Cali 2024 event taking place in Cali, Colombia, on October 19th.

Approved; 7-0-0, 2024-10-04

RESOLVED, that the Python Software Foundation Grants Work Group grant $591 USD to the Python Barranquilla user group for 11 meetup events and website hosting over the next year.

Approved; 8-0-0, 2024-10-02

RESOLVED, that the Python Software Foundation Grants Work Group grant $8072 USD to the tenth annual PyCon Korea taking place in Suwon, South Korea, on October 26-27, 2024.

Approved; 6-0-1, 2024-10-02

RESOLVED, that the Python Software Foundation Grants Work Group grant $7539 USD to Python Conference APAC Indonesia 2024 taking place in Yogyakarta, Indonesia on October 24th-27th.

Approved; 6-0-0, 2024-10-02

RESOLVED, that the Python Software Foundation Grants Work Group grant $2750 USD to the PyConZA 2024 conference taking place in Rondebosch, Cape Town, on October 3-4.

Approved; 6-0-0, 2024-09-30

RESOLVED, that the Python Software Foundation Grants Work Group grant $7500 USD to the Creating Python Communities and outreach workshops taking place in Cameroon on September 30th and October 7th, 2024.

Approved; 6-0-0, 2024-09-26

RESOLVED, that the Python Software Foundation Grants Work Group grant $8697 USD to the PyCon Panamá 2024 conference taking place in Panama City, Panama, on October 16-18.

Approved; 8-0-0, 2024-09-23

RESOLVED, that the Python Software Foundation Grants Work Group grant $8200 USD to the PyLadies Kampala group for three events taking place in 2024.

Approved; 5-0-0, 2024-09-19

RESOLVED, that the Python Software Foundation Grants Work Group grant $1000 USD to the Pyconf Mini Davao 2024 event taking place in Davao, Philippines, on September, 26th.

Approved; 8-0-0, 2024-09-17

RESOLVED, that the Python Software Foundation Grants Work Group grant $5126 USD to the Support for Open Science Labs Incubated/Affiliated Projects: Makim and ASTx development projects in 2024.

Approved; 5-0-0, 2024-09-16

RESOLVED, that the Python Software Foundation Grants Work Group grant $6000 USD to the PyConES conference taking place in Vigo, Spain, on October 4-6, 2024.

Approved; 8-0-0, 2024-09-09

RESOLVED, that the Python Software Foundation Grants Work Group grant $7500 USD to the PyCon Niger conference taking place in the Republic of Niger on September 28-29.

Approved; 7-0-0, 2024-09-09

RESOLVED, that the Python Software Foundation Grants Work Group grant $1750 USD to the Django Girls Portharcourt workshop taking place in Port Harcourt, Nigeria, on September 19-21, 2024.

Approved; 8-0-0, 2024-08-30

RESOLVED, that the Python Software Foundation Grants Work Group grant $8599 USD to the PyCon India conference taking place in Bengaluru, India, on September 20-23.

Approved; 8-0-0, 2024-08-28

RESOLVED, that the Python Software Foundation Grants Work Group grant $8500 USD to the 16th annual PyCon PL conference taking place in Gliwice, Poland, on August 29-September 1st.

Approved; 8-0-0, 2024-08-26

RESOLVED, that the Python Software Foundation Grants Work Group grant $8000 USD to the PyConFR conference taking place in Strasbourg, France, on October 31-November 3rd.

Approved; 8-0-0, 2024-08-19

RESOLVED, that the Python Software Foundation Grants Work Group grant $5000 USD to the PyCon Portugal conference taking place in Braga, Portugal, on October 17-19, 2024.

Approved; 8-0-0, 2024-08-19

RESOLVED, that the Python Software Foundation Board of Directors grant $7500 USD to the 1st PythonHo Regional Python Community Conference taking place in Ho, Ghana, on October 25-26, 2024.

Approved; 12-0-0, 2024-08-15

6.2   Sponsors

  • None at this time.

6.3   Scientific Python

  • None at this time.

8   New Business

  • The PSF discussed the decision of Working Group membership by the Executive Director and voted on the following resolution:

    RESOLVED that the Board of the Python Software Foundation affirms that the Executive Director holds, and has held, the right to amend the memberships of working groups from time to time, subject to the oversight of the Board or its Executive Committee. Any previous actions of the Executive Director or her predecessors that were within the authority granted by this resolution are hereby ratified and adopted as actions of the Foundation.

    Approved; 8-0-1, 2024-10-09

  • The PSF discussed proposed changes by the D&I Working Group to the D&I Working Group charter and voted on the following resolution:

    RESOLVED that the Python Software Foundation amends the Diversity and Inclusion Workgroup charter to include attendance requirements, as described at https://mail.python.org/archives/list/psf-board@python.org/thread/MLIHTCKZ2DPN2Z5RQHHUEATLWWQ7MNEI/

    Approved; 9-0-0, 2024-10-09

  • The PSF discussed funding of the PyCon AU conference and voted on the following resolution:

    RESOLVED, that the PSF Board of Directors grant no more than $10,500 or the cost of a Platinum Sponsorship, whichever is lower, to the PyCon AU conference taking place in Melbourne, Australia, on November 22-26th.

    Approved; 9-0-0, 2024-10-09

9   Discussions

  • The board discussed the launch of the 2024 Python Developer Survey.
  • The board discussed the policies surrounding trademarks and suggested donations to be discussed with the Trademark Working Group.
  • The board discussed PyCon US 2025 Health & Safety Guidelines and the removal of PyCon US Online.
  • The board discussed the September update of the D&I Working Group and the membership campaign.
  • The board discussed the next Board office hours and meeting for November 2024.

Meeting adjourned at 15:04 UTC